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Teleconferencing is not new, however during difficult times to hold in-person meetings they become a company's best friend! Here are teleconferencing apps and site that can work.


Who should try it:

Smaller groups who want something quick and easy. 

This web-only teleconferencing platform is the number one choice for the teams that prefer the bare necessities. No fuss, no hassle; just simple and easy online meetings! with an easy to use screen-sharing tool and synchronized YouTube video viewing. 

In the paid version of the platform, it has custom branding options for companies such as domains, logos, and backgrounds. Moreover, this subscription also comes with integrations to third-party applications such as Trello and Google Drive for even easier access to other necessary virtual team tools. 

No platform is perfect comes with a few issues. Its simplicity, for example, is a double-edged sword. While some may enjoy its minimalist nature, others may feel it’s too basic and lacks powerful tools and features. To add, in the free version, the meeting rooms are limited to 4 people so bigger teams have to pay to expand the limit to 12, which is still pretty small for larger organizations. 

2. TrueConf

Who should try it:

Bigger groups that want more powerful tools but are still price sensitive. 

This cross-platform software is one of the only ones that offer up to 12 participants in their free meetings (and up to 800 for the paid version). Along with useful screen-sharing, online whiteboard, slide shows, reliable security and stability features, and more, its free version is definitely more than enough for most types of meetings.

The premium features include live streaming, public conferences and webinars, satellite network conferences, and other great tools. These are useful for companies that want a more direct relationship with their customers and have content made for public viewing.

It still comes with a couple of downsides. Many of its users have found it to be somewhat intuitive at first use. This means to say that its user interface takes time to learn and master. It does not have a web version currently and has to be downloaded on desktops, laptops, and mobile devices. All in all, it doesn’t serve those who prefer something quick and easy for their team but some may find it worth it.


Who should try it:

More tech-savvy teams willing to pay for even more powerful tools 

While this does have a free version available, the features are best highlighted in its premium subscription. One of the biggest and unique tools they have to offer pertains to transcriptions. It uses artificial intelligence (AI) software that provides automatic transcriptions. When the video is saved it enables viewers to search and filter words or phrases they need and find where it is in the video rather than watching the entire session.  These recordings can also be live-streamed or posted directly to YouTube. Additionally, the AI can also be asked to make “smart summaries” of the meetings to fill in those who weren't able to join or for remembering important details. 

The free version in itself, however, is not really unique. It comes with basic features such as screen-sharing and an online whiteboard. But other than that it really doesn’t bring much to the table. It also is limited to only 5 participants and has to be paid for to be expanded to up to 100 participants.

So, if your company is looking for powerful features and is willing to pay for it, then this software is definitely worth looking into. 

4. Zoom

Who should try it:

Large groups that need tools especially for collaboration. 

Zoom has been gaining a lot of popularity lately, and for good reason. In short, nearly all of its useful features can be found in its free version. Not only can it host up to 100 participants and have the basic screen-sharing, online whiteboard, and recording tools , it comes with “breakout rooms”. This enables the group to be split into smaller teams for more direct and easy collaboration. 

It also has features that can make calls more fun and more productive. For example, it has an “active speaker view”, which simply means that participants can easily tell who’s currently speaking. This makes it easier to pay attention and avoid any interruptions when talking. Additionally, it also allows for changes in the background, which can help  by giving the meeting a more fun vibe.

The only l downside to it is the 40-minute time limit for free meetings. This can easily be overridden by creating another session but it can be disruptive to the meeting. It also doesn’t have any options for custom branding for companies. But if you have a big team and want everyone online and involved, Zoom is the best bet for it. 

5. Jitsi Meet

Who should try it:

Tech-savvy companies who aren’t willing to pay for extra features.

Jitsi Meet is an open-source and absolutely free platform. It can be described as a diamond in the rough since it provides so many unique and useful features at no cost.

It has screen-sharing, recording, and YouTube integration but it also has participant talk-time statistics. This tool enables users to understand who spoke the most or who spoke the least. For managers, this can be vital to understanding who needs more attention in speaking out their insights and thoughts or who needs to be praised for participating actively. 

The wonder of Jitsi Meet is that companies with skilled professionals with an IT background can customize the software to fit what the company needs and wants rather than adding a bunch of features that no one really needs.

The downside to the application is that it does require a lot of IT background to add these customized features, which not a lot of companies may be willing to invest in. However, if your company already has that in its usual operations, this platform is well worth looking into. 

Do you need to automate a process? Chimes Consulting can help you. Let’s set up a Zoom meeting.

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